Society rules

Name, Purpose and Activities

  • The Society shall be called THE INDIAN BOTANICAL SOCIETY.
  • The purpose of the Society shall be to promote the cause of Botany in India in all its aspects.
  • The Society shall attempt to achieve this purpose :
    • by publishing a botanical journal and special monographs;
    • by holding general and local meetings with a view to diffuse botanical knowledge among the public and facilitate interaction between members;
    • by encouraging original investigations;
    • by organising efforts to create facilities for botanical work in the country;
    • by starting chapters in various centres; if 20 or more ordinary members or fellows apply from such centres;
    • by appointing sub-committees wherever and whenever they may be required;
  • Membership shall be open to all persons interested in Botany.
  • There shall be four classes of members, Ordinary, Corporate, Life and Honorary fellows.
  • Members shall be admitted to the Society after being nominated by any two Members and elected either by a unanimous vote of the Executive Council of the Society or by a simple majority of the members present at an Annual Meeting. The membership will become effective only after the meeting and receipt of the admission fee and first annual subscription.
  • All members of a long standing at least of five years and who are life members of the society shall be screened every year by the Executive Council and if found suitable for designation as fellows of the society. F. B. S. will be complete only when F. B. S. certificate has been issued on payment of requisite fee of Rs. 1,500/- only.
  • Ordinary Members may become Life Members upon payment of twelve times the amount of annual subscription fee in a lump sum, provided that any Ordinary Member who has already paid a number of annual subscriptions may be allowed a rebate at the rate of half the annual subscription paid, up to a maximum of eight years. Further those ordinary members of the society who have continuous standing of thirty years and have retired from active services and attained the age of sixty years may be declared as Life Members.
  • The number of Honorary Fellows shall not at any time exceed twenty. Such membership shall be restricted to persons eminent for their contributions to Botanical Science. Honorary Fellows shall be elected after unanimous recommendation of the Executive Council, and by four-fifths majority of those present and voting at the Annual Meeting, but not more than two will be elected in any year. They shall enjoy all the privileges of Ordinary Members without payment of fees, excepting that of holding office.

Peivileges

  • The honorary Fellows shall receive a copy of the Journal and other publication of the Society free. The Life and Ordinary Members will have the following privileges :
    • Receive a copy of the e-Journal free.
    • Receive other publications of the Society at half price.
    • Borrow books and journals from the Library of the Society in Accordance with the rules framed by the Executive Council.
    • Hold any office of the Society on being duly elected thereto, provided they are life Members/Fellows of the Society.
    • Vote for elections to the offices of Secretary, Treasurer and Councillor to be elected for the Executive Council (excluding interim vacancies).
    • The corporate members shall not receive the copy of the journal but shall have privileges (b-e).
    • The local chapters shall also have the right to admit local student membes on payment of Membership Fee of Rs. 100/- per annum. This money shall be utilized by the local chapters for meeting their expenses.
    • Ordinary, Corporate, Life and Honorary Fellows shall have the right of communicating papers for the meeting and the Journal, and all members, including student members of local chapters, shall have the right of attending the Annual Meetings, but the student members shall have no votes.
    • Fellows of Society shall be entitled to use the abbreviations F.B.S. after their names.

Withdrawal of Member

  • A member may withdraw from the Society by signifying his/her wish to do so in a letter addressed to the Secretary. The society, however, shall not be liable to return any fee that may have been paid by the member in advance.
  • A withdrawing member whose subscription is not in arrear shall automatically recover the privileges of membership without re-election if he/she rejoins the Society within six months of withdrawal. He/she shall then be liable to pay all dues as if he/she had not withdrawn at all.

Subscriptions

  • Ordinary members from India and foreign countries shall pay towards admission fee and annual membership dues as fixed by the Executive Council from time to time. This shall be due on the first day of each calendar year and shall be paid in advance to the Treasures.
  • Members whose subscriptions have expired and who have not paid for the current years by May 31st shall not be entitled to receive the journal and shall not have voting right.
  • The financial year of the Society for the purpose of accounts will begin on the 1st of April and end on the 31st March.

Subscriptions in Arrears

  • Members whose subscriptions are in arrears shall be excluded from the privileges of membership until they shall have paid the arrears.
  • The Treasurer shall at the end of the financial year, send to every member a letter or bill with a request to renew his/her subscription at his/her last known address. If the subscription remains unpaid, the Council may remove the members name from the Society register.
  • Any member whose name has been removed under the preceding rule, may be re-elected on payment of his/her arrears and payment of fresh admission Fee.

The Managment

  • There shall be :
    • An Executive Council, which shall control and carry on all the affairs of the Society.
    • An Editorial Board, which shall be responsible for the publication and distribution of the Journal.
    • An Honorary Librarian, who shall be the Head of the Department of Botany in Banaras Hindu University provided he is a Member of the Society, to look after the library of the Society.

The Executive Council

  • The Executive Council shall consist of :
    • the President
    • the Immediate Past President,
    • the Vice-President,
    • the Secretary
    • the Treasurer
    • Chief Editor,
    • the Hon. Librarian, provided he is a Life Member/Fellow of the society,
    • 16 elected Councillor (not more than one from a town). The total number of members in the Executive Council, including office bearers and elected Councillor, should not exceed two from a town.
  • The President, the Immediate Past President and the Vice-President shall serve for one year each and the Secretary, the Treasurer and the Councillor for three years. The Councillor who have been in office for a term of three years shall retire from the Council and shall not be eligible for re-election until after the lapse of one year from the date of their retirement. The time of retirement of office-bearers shall be 31st January in the concerned year and the new office-bearers shall take office from the 1st February. The President of the Society shall be elected each year by the Executive Council through correspondence. No person shall hold the office of the President of the Society for a second time. The retiring President shall be the Immediate Past President. The Professor of Botany of the host university inviting and organizing the Botanical Conference shall be designated as the Vice-President for a period of one year after the Conference. Interim vacancies and other vacancies caused in the office of the Secretary, the Treasurer and the Councillor shall be filled by the Executive Council through correspondence for the period of the interim vacancy. The Secretary, the Treasurer and the Councillor shall be elected by the members of the General Body. Five members shall constitute the quorum of the Executive Council.
  • The President (or, in his absence, the Immediate Past President/ the Vice President), shall preside at all the Meetings of Executive Council, Editorial Board and Annual Meetings of the Society and shall deliver and address at the Annual Meeting at which he presides. In the absence of all of them, the senior most member of the Council shall preside.
  • The Secretary shall perform the duties usually devolving upon that office.
  • The Treasurer shall be responsible for the financial affairs of the Society during the term of his office and shall submit by the end of April each year the accounts of the Society (including a statement of assets and liabilities) for the previous financial year duly audited by a certified auditor appointed by the President.

The Editorial Board

  • The Editorial Board shall consist of :
    • One Chief Editor
    • One or two Editors in different eight sections. (It was accepted unanimously under the Chairmanship of Prof. H. Shekar Shetty, Mysore, during meeting of Executive Council held at Jamia Hamdard University, New Delhi in XXVI annual conference of the Society.)
    • The Treasurer (Ex-Officio).
    • The Secretary (Ex-Officio).
    • Business Manager, to be elected by the Executive Council, who shall supervise the distribution of the Journal.
    • One member nominated annually by each University of the Institution of Society which contributes Rs. 500/- or more to Society annually.
  • The two Editors shall be elected by the Executive Council and one of the editors shall act as business manager who shall supervise the distribution of Journal and all other concerned correspondence.
  • The subscription to the Journal from non-members shall be fixed by the Executive Council from time to time.

Elections to Offices

  • All elections to the office shall be reported at the Annual Meeting of the Society. Interim vacancies both in the Executive Council and Editorial Board shall be filled up by the Executive Council, through correspondence.
  • The following procedure shall be adopted for election to the office of Secretary, Treasurer and Councillor (excluding interim vacancies). The Secretary shall cause a list of members of the Society to be circulated in the year of election and invite from members entitled to vote nominations from amongst the Life Members/Fellows of the society for each office falling vacant. Each nomination shall be accompanied by a written consent of the nominee. The Executive Council shall also nominate one member for each office falling vacant. For this, the Secretary shall invite the Executive Councillor to propose names for each office falling vacant. The names so proposed by the Executive Councillor shall be circulated to them for voting and those obtaining the largest number of votes shall be considered as nominees of the Executive Council. A list of names proposed by the members, together with the nominations of the council shall be circulated to members.
  • All voting shall be by secret ballot on forms supplied by the Secretary and returned, as advised by him, in special envelops provided for the purpose.
  • The voting papers shall be scrutinised by the President and two other members nominated by him soon, so that the result may be declared at the Annual Meeting.
  • A person getting majority votes shall be elected. In case of tie it shall be decided by the draw of lots.
  • All retiring office-bearers shall be eligible for the re-election except those mentioned in Rules 20 and 24.

Amendments to the rules

  • The above Rules may be amended at any annual General Meeting by three fourth members present and voting. Amendments may be proposed by any member and must reach the Secretary at least one month before the meeting.

Library Rules

  • The Library is housed in the premises of the Society at the Banaras Hindu University, Varanasi.
  • Books/Periodicals may be borrowed only by members of the Indian Botanical Society in good standing and resident in India.
  • Volumes may be borrowed by applying in the prescribed form to the Hon. Librarian of the Society.
  • Not more than three numbers (bound or unbound periodicals or books) may be had at one time by a member.
  • Books/Periodicals may be kept for a maximum period of three weeks from the date of issue by a member. If a book/periodical is not returned when due and this is repeated by a member on more than three occasions, he will permanently forfeit the privilege of borrowing from the library. Books may, however, be renewed for a further period of 15 days from the due date on requisition being received by the Hon. Librarian and at his discretion before the due date.
  • Books/Periodicals will be sent by V.P.P. and the charges for returning them by registered post will also have to be borne by the borrowing member.
  • The borrowing member shall be responsible for the loss of or damage to any book/periodical received by him/her (until it is received back by the Hon. Librarian) and he/she shall have to bear the cost of the book/periodical or replace the same in good condition

Medal Award Rules

In order to avoid the repetition and rationalize different awards and Medals of the Society it was decided to classify such awards in different categories. An individual Life Member is eligible for only one award / medal under one

category. The different categories finalized for the various medals/memorial lectures are:

Category I: Life Time Achievement Award.
Category II: Prof. Birbal Sahani Medal, Prof. P. Maheshwari Medal and Prof. V. Puri Medal.
Caterory III: (Restricted to age group below 40 years): Prof. Y.S. Murty Medal, and Prof. C.M. Govil Memorial Lecture.
Category IV: (Restricted to age group below 50 years): Woman Scientist Medal, Woman Botanist Medal (oral presentation), Prof. Y.S. Murty Memorial Gold Medal, Prof. S.N. Dixit Gold Medal (Poster presentation).
Category V: (Restricted to age group below 35 years): Young Botanist Award (oral presentation) Prof. K.S. Bilgrami Gold Medal (best poster presentation).
Category VI: (Memorial Lecture Awards): Prof. Umakant Sinha Memorial Lecture / Prof. G. Panigrahi Memorial Lecture, Prof. L.B. Kajale Memorial Lecture